Built around the way field techs actually work — phone in one hand, ladder in the other. Capture findings on-site, dictate notes hands-free, and email a branded PDF to your client before you drive away. No expensive iPads, no re-typing at midnight, no Google Translate.
Take photos directly from your phone. Add a caption to give context — what room, which corner of the roof, which station number. On roof inspections, tag a photo to a specific section so it appears next to that section in the PDF.
Learn more →Damage notes, recommendations, technician notes — every long-form text field has a microphone icon. Tap it and speak; the words appear in the field. Works in Chrome and Safari, including iOS Safari when installed to your home screen.
Learn more →Observations (what you saw), recommendations (what should be done), and notes (additional context). Add as many as the inspection needs; they appear in a numbered list on the finalized PDF.
Turn your raw field notes into a polished, client-ready summary with one click. Provider integration is managed for you — no API key. Every AI draft is shown alongside your original; you review and accept, or reject and keep your own words. Pro and Business.
Learn more →Once a site has enough history, surface the trends with one click. The AI reviews prior visits and the trend series, then calls out drift, recurring findings, and emerging concerns using vocabulary tuned to your trade. Pro and Business.
Learn more →Upload your company logo and pick a four-color palette — primary, secondary, accent, background. The cover header and accent colors on every PDF carry your brand, not ours. All plans. PNG, JPEG, SVG, WebP up to 2 MB.
Learn more →Pro and Business workspaces get a templated public profile and a listing in our searchable contractor directory — your logo, disciplines, address and contact info, on a page you don't build or maintain. Learn more →
Findings, photos, section-by-section detail, and an overall verdict laid out in a clean professional document the moment you finalize. Generated server-side from your data — no manual layout work, no template fiddling.
Learn more →Every inspection belongs to a Site — the property itself. Repeat visits build a per-site history; we chart every numeric measurement and finding category over time, so chemistry drift, superheat creep, or a panel's neutral-ground climb is visible at a glance.
Learn more →Inspector works in Spanish, customer reads English. Type or dictate in either language and the report is delivered in the language the client expects — translation happens at finalize time, not copy-paste from Google. Workspace and per-site language settings keep crews and customers on the same page.
Sites group repeat inspections so you can see a property's story across time, not just on the day. A per-measurement line chart renders for every chartable field in the discipline, with the ideal-range band shaded behind so out-of-range readings stand out. Findings stack by category in a parallel column chart.
The finalized PDF carries the same trend story as a clean appendix on the last page — the same line charts, the same shaded reference bands. Your client gets the day's report and the long arc in one document, no separate dashboard login required.
On the review screen, tap Enhance with AI. We send the inspection's data and photos to the model and return a polished summary plus rewritten findings. You review the draft against your original notes and accept it, reject it, or regenerate — nothing reaches the client until you say so.
Each inspection type is a full-featured module with the fields, units, and finalize-time PDF tuned to that discipline. Subscribe to any combination — they share the same workspace, login, and reports.
Section-by-section condition: material, age, remaining useful life, damage signs, leak observations. Primary + secondary sections.
Water chemistry (pH, chlorine, alkalinity, CYA, calcium hardness), temperature, equipment notes, services, chemicals added.
System identity, component condition, and measurements — supply/return temps, superheat/subcool, static pressure, blower amps.
Target pests, infestation level, evidence zones, treatments applied, bait stations inspected, entry points sealed.
Turf condition, soil pH, mowing height, thatch depth, weed/disease/pest pressure, products applied (incl. NPK), irrigation.
Panel identity, component condition, split-phase measurements (leg voltages, N–G, panel temp, breaker draw), code violations.
Service identity, component condition, water-supply measurements (static pressure, flow, supply temps), code violations.
System identity, component condition, DC/AC measurements (capacity, string voltage, inverter output, production).
Door identity, component condition, balance test, measurements (cycles, weight, force, close speed), safety concerns.
Assembly under test, test-gauge readings, component condition, pass/fail outcome — the data a certified backflow test report needs.
Extinguisher identity, NFPA 10 visual inspection, gauge and measurements, and the monthly/annual service cycle with hydro dates.
System identity, Florida regulatory fields, visual condition, measurements (sludge/scum depth), and the service performed this visit.
Per-window detail: glass specs, operation and condition, damage, hardware and water intrusion, NFRC label, and Florida hurricane compliance.
Turn off the fields you don't collect and drag the sections of each module's form into the order your crew works — including where photos and findings land. Save once and it applies to every inspector, workspace-wide.
Learn more →Owners and office staff get a workspace activity trail — who did what, and when. When a teammate's device shares it, actions are stamped with location too, so you can see where a finalize or edit happened.
Owner, Office, and Inspector — pick the right level for each team member. Owners decide which modules each user can work in. A roofer doesn't see pool-chemistry fields; a lawn tech doesn't see HVAC charge data.
Inspections move through three states: Draft, Submitted, Finalized. Office staff review submitted inspections, request changes by sending them back with a reason, or finalize and lock the report.
Every company gets its own dedicated workspace at yourcompany.apexfieldreports.com with a dedicated database. Your inspections, photos, and reports are never co-mingled with another customer's data.
Learn more →Light, dark, or follow your device — flip the whole app from a moon icon in the menu. Built for early-morning roof calls, dim service basements, and end-of-shift eyes. The preference travels with your account.
Learn more →We'll provision your workspace and email your login within one business day. The 7-day free trial doesn't start ticking until you're in — no charge until you decide.